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Available position

Executive Assistant to the President

St-Hyacinthe (Quebec) Permanent
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Your mission

With your experience and integrity, you will be responsible for supporting the CEO in the execution of her tasks and the achievement of her objectives. As a member of Lucia’s passionate team, you will have the opportunity to apply and develop solid skills in a growing company.

 

“The Assistant to the CEO plays a key role, and a sense of rigour must be his or her strongest asset.” – Lucia Pollice, President and CEO.

 

 

What you’d mainly responsible for:

  • Coordinating the preparation and publication of documents used as presentations to the Board of Directors;
  • Drafting the minutes of Board committee meetings and ensuring follow-up;
  • Organizing the CEO’s agenda and performing the related follow-up;
  • Maintaining contact with the executive team, the members of the company’s Board of Directors and the boards on which the CEO serves, as well as all external contacts;
  • Planning and coordinating meetings and conference calls and ensuring follow-up;
  • Receiving, transferring, screening and following up on telephone calls;
  • Writing and revising various documents (letters, agreements, e-mails to employees, clients or suppliers, etc.) and ensuring their distribution, as required;
  • Managing and filing various files, preparing expense accounts and monthly corporate credit card reconciliation;
  • Organizing travel, trips and other meetings for the CEO and the executive team;
  • Ensuring administrative follow-up of the files entrusted to you;
  • Carrying out various administrative tasks, report preparation, layout and correction of PowerPoint presentations and other documents;
  • Following up on the payment of certain invoices;
  • Carrying out any other task or responsibility that may arise and being part of the activities of the president’s office.

Does this describe you?

  • A bachelor’s degree or significant training in office automation or a recognized equivalent;
  • A minimum of 10 years’ experience in an executive assistant role;
  • Excellent proficiency in French and English, both spoken and written;
  • Very good knowledge of MS Office Suite (Word, PowerPoint, Excel, Teams and Outlook);
  • Knowledge of Oracle CRM (an asset).

Does this sound like you?

  • A highly developed sense of rigour;
  • Discrete, loyal and ethical;
  • A sense of urgency and ability to manage priorities;
  • Comfortable in an advisory role;
  • Good planning and organizational skills;
  • Excellent flexibility and ability to adapt;
  • An understanding of the corporate and board of directors environment.

Apply now


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