Executive Assistant to the President – St-Hyacinthe

With your experience and integrity, you will be responsible for supporting the CEO in the execution of her tasks and the achievement of her objectives. As a member of Lucia’s passionate team, you will have the opportunity to apply and develop solid skills in a growing company.

“The Assistant to the CEO plays a key role, and a sense of rigor must be his or her strongest asset.” – Lucia Pollice, President and CEO.

• Coordinating the preparation and publication of documents used as presentations to the Board of Directors;
• Drafting the minutes of Board committee meetings and ensuring follow-up;
• Organizing the CEO’s agenda and performing the related follow-up;
• Maintaining contact with the executive team, the members of the company’s Board of Directors and the boards on which the CEO serves, as well as all external contacts;
• Planning and coordinating meetings and conference calls and ensuring follow-up;
• Receiving, transferring, screening and following up on telephone calls;
• Writing and revising various documents (letters, agreements, e-mails to employees, clients or suppliers, etc.) and ensuring their distribution, as required;
• Managing and filing various files, preparing expense accounts and monthly corporate credit card reconciliation;
• Organizing travel, trips and other meetings for the CEO and the executive team;
• Ensuring administrative follow-up of the files entrusted to you;
• Carrying out various administrative tasks, report preparation, layout and correction of PowerPoint presentations and other documents;
• Following up on the payment of certain invoices;
• Carrying out any other task or responsibility that may arise and being part of the activities of the president’s office.

• A bachelor’s degree or significant training in office automation or a recognized equivalent;
• A minimum of 10 years’ experience in an executive assistant role;
• Excellent proficiency in French and English, both spoken and written;
• Very good knowledge of MS Office Suite (Word, PowerPoint, Excel, Teams and Outlook);
• Knowledge of Oracle CRM (an asset).

Does this sound like you? 

• A highly developed sense of rigour;
• Discrete, loyal and ethical;
• A sense of urgency and ability to manage priorities;
• Comfortable in an advisory role;
• Good planning and organizational skills;
• Excellent flexibility and ability to adapt;
• An understanding of the corporate and board of directors environment.